Bridging The Gap Between Paper And Data
|
The cornerstone of successful automated office systems is the ability to convert printed information into electronic data. Document processing applications need to capture and index data accurately and efficiently to bridge that gap.
This capability can be enhanced with the integration of Optical Character Recognition (OCR) software. By this means, extracted data is used to index and save the document into the document management application.
This intelligent document recognition and classification is central to Tokairo's new contract with a major UK supplier of dairy products. The delivery and receipt procedure works like this:
? When an order is received from a customer a despatch note is issued listing product description, quantities, weight and code
? On delivery the note is signed by the customer along with the customer's Goods Received Note (GRN) which details the goods actually delivered
Problems arise if goods are damaged, lost or delivered piecemeal, as discrepancies can occur between the despatch note and the customer's GRN.
The system has been set up so that these documents can be automatically read, matching delivery line items with corresponding items from the company's despatch notes.
After every delivery, despatch notes, GRNs and any other delivery/receipt documents are scanned by the delivery driver at any one of the company's 20 depots in the UK.
Coping with different document styles and formats
The company's system is configured to recognise every GRN's header and footer, so it can read each item's line code and quantity. This process is made complicated because each customer uses a different GRN style, format and layout. Also, there can be multiple GRNs for one despatch note ? typically when a single delivery goes to several different customer sites.
However, once the OCR software has been correctly configured to read the lines in the different styles of document, accurate reading of forms is high ? ranging from 85% to 90%. A threshold can be set by users so that any document that falls below a certain level (e.g. 80%) is entered manually. So any document that can be read less than 80% accurately is flagged up for manual indexing. Anything above this value is saved automatically.
The system automatically consolidates this process by matching the different documents and line items in the original order, and stores all documents in the appropriate order folder.
Automatic invoice amendment
Any discrepancy is automatically flagged up and investigated. This generates an amendment to the sales invoice issued to the customer, which in turn reduces the company's debtor days by ensuring that the sales invoice matches the customer's GRN.
Should there be any discrepancies or delays in receiving payment, staff have online access to all delivery information stored in the order folders.
Integrating intelligent document recognition and classification technology provides significant customer benefits:
? Reduced administrative overheads
? Improved business visibility
? Reduced invoicing errors and attendant disputes and delays
? Increased cashflow by minimising debtor days
? Improved customer service
? Enhanced corporate image
Tokairo is an international solution provider of electronic document management systems and education solutions.
Visit http://www.tokairo.com for further information; REF=TO5EZ
|
|
|
Top Questions To Ask Before Buying A Help Desk & Asset Management Software
#5 All your hardware components like Printers, PCs etc come under various maintenance contracts with different maintenance vendors. Do you know which batch of PCs are under warranty & for what number of PCs is the warranty about to expire (so that you can plan for an AMC)? Can you split up & tell how much AMC charges do you pay for each hardware component & how much for each vendor? Can you re-calculate the costs i...(related: Software)
Multinational Corporation Erp Implementation ? Microsoft Business Solutions Great Plains
If you look back to the history, you will see that ERP for large publicly traded company had to be built upon very reliable hardware (more likely non-Intel hardware: mainframe, Sun sparc, etc.), powerful database platform: Oracle, DB2, Ingress, Sybase and reliable OS: UNIX. 10 years ago Microsoft had Wi...(related: Software)
Beware Of Spyware
One day, you suddenly realize that your computer started to worknoticeably slower than it used to. You decide to run de-fragmentation of your hard drive and add more virtual memory to the system. No luck! May be, it's probably some viruses, you reckon turning on your virus scanning software. Even after running the anti-virus program you notice that the problem won't resolve. Not understanding what's happening frustrated you pick up the phone. It's time to call your tech-support. Sounds familiar? You are not alone! Each day, thousands of users are facing similar problems caused by malicious software called Spyware. According to Dell technical support...(related: Software)
Performance Tuning Of A Daffodil Db / One$db -jdbc Application
This article illustrates the best practices to improve the performance of Daffodil DB / One$DB JDBC Driver. This article focuses on how to improve the performance of a Daffodil DB / One$DB JDBC application using Statement, PreparedStatemnt, CallableStatement and ResultSet interfaces. Choosing the right statement interfaces and right methods according to your SQL query plays a vital role in improving the performance of a JDBC Driver.JDBC OverviewJDBC API provides standard set of interfaces to work with databases like Daffodil DB / One$DB, Oracle, Derby etc.Connection interface encapsulates database connection functionality, Statement interface encapsulates SQL statement representation and execution functionality whereas ResultSet interface encapsulates retrieving data which comes...(related: Software)
Microsoft Great Plains: Data Conversion & Migration Scenarios ? Overview For Consultant
Microsoft Business Solutions Great Plains serves multiple industries in the US, plus it has strong presence in Latin America, U.K., Australia, Canada, Middle East, South Africa. Great Plains is natural solution for growing company, when small business accounting application, such as QuickBooks, M.Y.O.B, Peachtree, Quicken or others should be replaced with ERP, better positioned to serve mid-size business. With the switch to Microsoft Great Plains you need to decide on data migration and conversion. Let us give you highlights on your options:? Beginning Balances approach. This is the simplest way. What you do is ? enter ...(related: Software)
Antivirus Software ? Get The Bugs Before They Get You!
You turn on your computer, and it doesn't look quite right. Maybe your icons have changed, or the background picture is wrong. Some options are disabled. Even worse, you may not be able to boot your computer up at all. Guess what ? it's probably got a virus.In today's online world, protecting your computer from all the nasty things online is vital. Viruses can cause obvious issues, as described above, but they can also run silently in the background, propagating themselves acros...(related: Software)
Microsoft Great Plains: Carpet, Textile, Fabric, Felt Distributor ? Implementation Overview
In this small article we will show you the possible way of deploying Microsoft Business Solutions Great Plains for the market niche of large, mid-size and small reselling and distribution business in carpeting and floor covering, textile & fabric. We will not be talking about fabric produc...(related: Software)
Cisco Certification: Introduction To Isdn, Part Iii
Configuring PPP PAP AuthenticationNow we know how the ISDN link comes up (interesting traffic), and some scenarios that mig...(related: Software)
Importance Of Coding Standards
Programming Help for BeginnersWe write programs to instruct computers. When programming using a high level programming language like C++ or Java, we are using a syntax that is somewhat closer to human language...(related: Software)
40/sec To 500/sec
IntroductionSurprised, by the title? well, this is a tour of how we cracked the scalability jinx from handling a meagre 40 records per second to 500 records per second. Beware, most of the problems we faced were straight forward, so experienced people might find this superfluous.Contents* 1.0 Where were we?1.1 Memory hits the sky1.2 Low processing rate1.3 Data loss :-(1.4 Mysql pulls us down1.5 Slow Web Client* 2.0 Road to Nirvana2.1 Controlling memory!2.2 Streamlining processing rate2.3 What data loss uh-uh?2.4 Tuning SQL Queries2.5 Tuning database schema2.5 Mysql helps us forge ahead!2.6 Faster...faster Web Client
Kick-ass Performance For Your Pc? Its Easy
Is your PC is slow and wimpy? Then you need some PC steroids - software applications that will cleanse the registry, optimize RAM and make that puppy fly. Here is what you should start with.Ace UtilitiesAce Utilities is a set of system-maintenance and optimization utilities for enhancing Windows performance. Tools include Unneeded File Remover, for regaining valuable disk space; Registry Cleaner, for preventing application crashes; Startup Organizer, for preventing spy applications from r...(related: Software)
site-map - Copyright © 2006 | Contact Webmaster | All Rights Reserved. | Software